strong>Occupancy Roll

A listing of apartments at an apartment complex which indicates which units are occupied and which are vacant. This listing will be kept current so that apartment employees can quickly locate vacant units to lease to potential occupants. This list is made available to inspectors so that they can determine which vacant units they would like to inspect.

Occupancy Verification

An inspection to determine if a property is occupied and the name(s) of the occupant. Contact with the occupant is authorized unless the inspection request indicates that no contact is to be made.

One Time Securing Fee

An overall cap for the various costs required to secure a property by securing windows and doors to prevent against unauthorized entry and to protect against weather damage.

The term “One-Time Securing Fee” is now known as the “Maximum Allowable Securing Fee.”

Out Of Area

A city, county, zip code or possibly a state that a field services company would not normally work for some reason. The reason it is not covered is immaterial; if the area is not an area you normally cover, then it is Out Of Area.

Outstanding Inspections

The number of inspections that have not been completed.

On occasion a company may ask a field rep to perform some of their outstanding inspections. These will be inspections the company has been unable to have completed.  The reasons for non-completion are numerous and can include having no rep in the area of the inspections, illness of a rep, the outstanding inspections are of hard to locate properties and no one has been able to find the properties, etc.

If a field rep has any inspections that have not been returned by the due date, these inspections will be on some company’s outstanding inspection list.